Work Requests

We roughly divide work into two categories. First is "general" work and is what you might expect - leaky faucets, hanging pictures, broken glass. Small minor repairs and adjustments, light moving and labor, minimal office or cubicle reconfiguration. For that type of work you can enter a  Work Request (use Internet Explorer).

Small projects are the second category of work that can be facilitated by facilities management. Small projects are defined as follows:

• Space that requires modifications to support a change in use or accommodations for new equipment or processes should be treated as a small remodeling project.
• Small projects are distinguished from large capital projects, e.g. renovation of the historics or construction of HSEB, which will involve the resources of the UA Planning Design and Construction office. 
• Small projects also are distinct from routine maintenance projects such as replacing an air handler or cold room compressor. 
• Often small projects involve multiple trades, in particular electrical and telecommunications. 
• They may or may not require a construction permit. Small projects do require the services of a project manager and are the responsibility of the facilities management office. 

Users can initiate projects by providing the Facilities office with the following information:

• Project description—purpose and scope of work.
• Timeline, including critical dates such as equipment delivery or faculty start date.
• Funding source.
• Request for estimate only.

The project manager is responsible for defining the full scope of work, enlisting the services of the appropriate design consultants and contractors, and coordinating the budget estimate and project schedule.  Once approval to proceed is granted, the project manager will manage the contracts, the project team and the project through occupancy.

To learn more about small projects and renovations, contact Associate Dean for Planning and Facilities Nancy Tierney.