Creating a run of show will help to organize your event, especially in handling the transitions, and should be utilized during practice runs. It should identify the host(s), moderator(s) and presenter(s) while presenting ground rules for the attendees.
Run Of Show
Different than the program or an agenda, the run of show is an internal tool — similar to a movie script — documenting the content, layout of time and program components for each moment of the event.
Engagement
Send your registrants a program and downloadable materials before the event to build excitement; better yet, consider asking registrants if they have any pre-event questions.
Take advantage of all that an in-person event has to offer:
- Happy Hours – A great way to network with colleagues after hours to make connections, learn more about industry happenings and recharge batteries.
- Ice Breaker Activities – Fun way to get people talking and interacting. Start an activity at the beginning and boost the level of excitement throughout the day.
- Q&A – Provide an opportunity for attendees to ask questions and learn more.
- Polls – Everyone has an opinion...and they love to share them. Ask them.
- Breakout Groups – Move from a single large gathering into smaller groups. These more intimate — or peer-to-peer led — discussions can be used to promote learning objectives and networking opportunities.
Accessibility for All
Not every engagement feature is fully accessible to those with disabilities. Additional guidance and support regarding IT accessibility can be found on the UArizona Disability Resource Center’s IT Accessibility, while information on the University’s compliance to the Americans with Disabilities Act and the Rehabilitation Act of 1973, Section 504 is available.
During registration, be sure to ask about the need for accommodations and set a deadline for such requests.