University Events and University-Related Events

At this time, the university is not permitting any external clients from hosting in-person events on the campus.

If an event involves any of the following, it is considered a special event.

The event request form must be used to handle the arrangements. If you are an internal group, please go directly to Astra. For external groups, please use the form above.

*Please be advised: All events are subject to fees. These fees will be assessed accordingly to each event:

  • Events outside of normal business hours (Monday–Friday, 8:00 a.m.–5:00 p.m.).
  • Events held on Saturday (Sunday events are not supported).
  • Events scheduled in the Virginia G. Piper Auditorium (Building Two).
  • Events with 40 or more attendees.
  • Meetings that are longer than four hours.
  • Multi-day and/or multi-room events.
  • Events requiring audiovisual and/or other equipment/furniture.
  • Events that provide food.
  • Events that require door overrides and/or security.
  • Events where alcohol will be served.
  • Events requiring University controlled parking (i.e. lot attendant).
  • Events which — based on an assessment by Event Services and other support teams on campus — have been deemed to have unique safety concerns that would require event staff presence.

Event Services may not need to be involved if you are hosting a small meeting (under 40) during normal business hours. For smaller meetings (under 40) without food and no resource *requirements, a "Meeting Only" request through Astra Schedule should be submitted. For smaller meetings (under 40) where food is present and there are no other resource *requirements, a "Meeting with Food" form should be submitted. This form with automatically schedule custodial resources.

All events, regardless of size must reserve space through the Astra Schedule.

Non-University Events

At this time, the university is not permitting any external clients from hosting in-person events on the campus.

*Resource requirements are defined as any of the following:

  • Security/door override.
  • Custodial.
  • A/V support.
  • Parking.
  • Requests for furniture positioning.